Your Wedding Day Contingency Guide- Planning for the Unexpected

Last-minute venue issues can be a wedding planner's nightmare. But, with the right strategies, you can handle them smoothly.

1. Have a Contingency Plan

The best way to handle last-minute venue issues is to plan for them in advance. Work with your wedding coordinator. Create a plan for problems like bad weather, vendor cancellations, or tech issues. This plan must have backup venues and indoor options. It should also have quick fixes for any logistical issues.

2. Maintain Open Communication

In the days before your wedding, we keep in touch with your venue and vendors. Confirm all arrangements, from setup times to specific requirements.
If any issues arise, having a clear line of communication enables us to address them quickly.

3. Delegate Responsibilities

On the wedding day, you should focus on enjoying your special moment, not putting out fires. Having a trusted person, such as your wedding coordinator is the way to liaise with the venue staff and vendors to resolve problems without disrupting your day.

4. Be Flexible

Flexibility is key when dealing with unexpected problems. If a particular setup or arrangement isn’t possible, be open to alternative solutions. Sometimes, a small change in the plan can lead to an even better outcome. Trust your wedding coordinator and venue staff. They will provide creative solutions that align with your vision.

5. Stay Calm and Positive

It’s natural to feel stressed when things don’t go according to plan, but staying calm is crucial. Take deep breaths. Remember, the day's most important part is the celebration of your love. A positive attitude can also help keep your wedding party and guests in good spirits, even if adjustments need to be made.

6. Have an Emergency Kit

We always have it. Prepare a wedding day emergency kit. It should include:

Extra décor materials, like tape, scissors, and string.
Basic tools.
Small snacks and water bottles.

This kit can help solve minor issues quickly and keep everyone comfortable.

7. Rely on Your Coordinator

If you have a professional wedding coordinator, lean on them to handle any issues that arise. Their experience is invaluable. They manage last-minute problems, often without you noticing.

8. Trust Your Venue

Finally, trust in the venue and their staff. Reputable venues can handle many events. They are ready to fix issues as they arise. We will discuss potential challenges with them beforehand. They should know how to proceed if things don't go as planned.
Last-minute venue issues, while stressful, don’t have to ruin your wedding day. With planning, good communication, and a calm mind, you can overcome these challenges. Then, you can focus on what matters—celebrating your day with your loved ones. Every wedding has its own twists and turns. Often, it's the unexpected moments that make the day more memorable.

Testimonials

What can I say….I danced, I laughed, I loved, I lived. I felt so special and I want to thank you. Thank you for being honest, for sharing my passion and understanding my needs. I had a dream and then I found you. And you made it all real. So grateful for you and all the work you have done for me. Lots of love"

Martin Strootman

Private celebration

I am so impressed by the love and passion that your team and you put into every detail. Choosing you to be our planner and manage every aspect of our event was the best choice we could have made. Thank you so much for all your time and effort - you truly provided us with a magical experience that we will never forget. All our love"

Marco Luchesi and family

Private event

The first event Tijana planned for us was in 2020 and ever since we hired her for so many events i stopped counting. From creative meetings in special venues, our annual Kick Off events and Christmas events every December to 3 day luxury corporate retreats all over Italy. Every aspect is always perfectly planned and our team has the most memorable experience every single time. She manages to make the impossible possible and her guidance and expertise are the key to the success of our events."

Greta Pagani

Cavioni Fustitalia, S.p.A.

We never knew how much work and effort there is behind an event. And yet, you make it all look so effortless and natural. Thank you for planning the best corporate Kick Off event for us, we started our year strong and full of good energy. May your year be as successful as this event you planned for us. :) Big thank you to your amazing team as well."

Mia Bertollini

Corporate Kick Off event

I have hired Tijana to organise my birthday party in Milan and it was the party I always dreamt of! She was the most patient and loving person, and she never let me feel stressed or worried. I trusted her with everything and I was not wrong. Her team made everything i asked for possible and even more! I know she will also be my wedding planner when the time comes! :)"

Amalia Settai

Social Event

Thank you for planning our big opening event! It was a pleasure working with you and your team and our special night was a big success. We absolutely loved it, but as you know, our main goal was to impress our clients and you made it all happen. Thank you once again,

Marko Nikolic

Impero Home

We keep receiving messages from our friends and family about our special day and this makes me so happy. You were right about every advice you gave me, thank you for finding my perfect italian dream venue, for bringing the most delicious food ( Maria and her catering were amazing! ) and best cocktails and the magic bar! Oh, everyone just had so much fun and it was a day full of joy and magic! You have put so much love into this day, we both thank you for it."

Vanessa and Bobby Malik

Wedding

Our team looooooved the team building activities you have planned for us! So much fun, delicious food and best memories! Thank you, thank you, thank you!"

Simone Morabito

Automotive corporation, Team Building event

Thank you for everything. Not only for your effort, but for doing it with so much love and passion. You made my wedding magical, as though it was your own, and for that Tijana I'm forever grateful."

Michela Bakker

Wedding